How Are Data Access Permissions Divided in DearPulse?

Each role has a fitting viewing scope: individuals see their own details, managers track their team, and leaders see business-wide trends.

One platform, three information needs

Employees need to know where their time is going. Team leads need to know who on the team is overloaded and where work is getting stuck. Directors need to see which departments need more resources and how business-wide trends are shifting.

Because needs differ, each role requires an appropriate data scope. Clear permissions help users understand which information supports self-improvement and which supports management.

Individuals see their own details

In the personal area, users can view their own data, such as the timeline, applications, websites, scores and focus metrics. Sections containing detailed information are labeled “Only you can see this.” Employees cannot view anyone else's data.

Managers and leaders also have a personal area to look back at how they themselves work. Admin permissions don't replace each person's need to manage their own performance.

Managers see the team, leaders see the business

Department heads see the scores, hours and workload of members in their own department. This data helps identify who needs support, review work rhythm and weigh how tasks are divided. Managers do not see employees' detailed application or website activity, and under the default V4 scope they do not see other departments' figures.

Leaders get a wider view: departments and member metrics across the company. They can compare trends, spot workload imbalances and adjust the scoring formula. This scope still excludes other people's application history and detailed website activity within the Performance module.

For example, when an employee's focus hours drop, they can view the details themselves to find the cause. The team lead sees the related metrics to talk it through and offer support. The director can look at department-level trends to consider changing how work is organized.

Access rights must also be clear in how data is used

A personal metric appearing in a manager's report doesn't mean all of that person's detailed data is shared. Scores, hours and workload need to be distinguished from application and website usage history.

Understanding this boundary lets employees use the software with clear expectations, and helps managers ask the right questions when discussing performance.

Watch the video to understand the data scope for each role in DearPulse.