Is the software you already pay for actually being used?

A single seat costing a few dollars, or a tool costing a few hundred a month, rarely draws attention on its own. But once dozens of subscriptions renew side by side, lightly used licenses quietly turn into spend nobody is watching.

From a list of tools to real usage data

Both videos tackle the same question: companies need to know which tools are genuinely being used, not just how many they have bought. The content walks through how to compare the number of active users over the last 30 days against the licenses purchased, giving you firmer ground for deciding what to keep and what to review.

Low usage is a signal to check, not a verdict

A tool that is rarely opened is not necessarily unnecessary: some software is only used at reporting time or serves a highly specialised task. So talk to the owner, check the usage cycle and understand what the department needs before you decide to make any change.

A practical way to run the review

List every tool together with its license count, renewal date, owning department and business purpose. Put usage data next to that list to shortlist the items worth verifying. After each conversation, record the decision: keep as is, adjust the seat count, or keep monitoring, along with the date you will review it again.

Usage data adds evidence to cost management decisions; on its own it does not capture the full value or return on a software investment.

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